Streamline Invoice Processing for AP Automation

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Streamline Invoice Processing for AP Automation

Ketera’s invoicing solution enables receiving invoices electronically from suppliers and automatically matching them against associated POs and goods received, prior to routing for payment approvals. It eliminates the manual and error-prone invoice reconciliation process and integrates with your corporate Accounts Payable systems.

Clearpath AP

Ketera's Clearpath AP solution enables the conversion of paper invoices to electronic format utilizing Optical Character Recognition (OCR). Invoices can be received centrally, at your location or ours, converted to electronic format, and routed for approval based on our robust rules engine. 

Ketera Invoice Management Using Ketera invoice management, you can:
  • Streamline invoice processing, eliminate the paper
  • Take advantage of early payment discounts
  • Deploy the solution quickly with no capital expense
  • Leverage the investment in your financial systems infrastructure
  • Improve control compliance and oversight over your supplier spend
  • Track accounts payable performance and progress towards your objectives

Key capabilities include:

Ketera Invoice Management provides a comprehensive invoice processing capability, which can be deployed with minimal dependence on IT and at a very low cost of ownership

  • Eliminate the paper: convert paper invoices to electronic format or receive electronically via cXML
  • Governance Center: leverage the Governance Center to Access proven Policy, Controls and Procedures which can be modified to match the pace, culture and objectives of your organization.
  • Simplified Experience: AP Services, Dashboard Reporting, Policy and Procedure Libraries, Compliance Tracking, Employee and Supplier support can all be accessed from a unified web interface. This interface is flexible and allows other AP related applications or content to be posted as well.
  • Seasoned Guidance: beyond tools and process, your solution includes the seasoned expertise required to guide you from business case to launch to successful adoption.
  • Automated Approvals: setup approvals and workflow based on your company's policies and internal controls, or work with Ketera to develop a governance framework and controls that are aligned with your spend management strategy and desired outcomes
  • Support: provide end users and suppliers with the information they need to submit and approve invoices efficiently including training and communications delivered through a hosted portal and help desk resources over the web and phone
  • 2-way and 3-way matching: Invoice reconciliation including 2-way and 3-way matching, specify tolerance limits for matching on unit prices, order quantities, receipt quantities etc. at the line item level
  • Notifications: Email notifications when end user action is required
  • Integration: Integrate with your current AP systems for invoice settlement

 

Next Steps

“ We selected the Ketera eRFX tool because it is quick to implement, cost effective and drives efficiencies into the sourcing process.  Its portal design streamlines the communication, document traffic and analysis associated with conducting our RFPs.  The entire Ketera package has allowed us to run more events with fewer resources, leading to increased procurement efficiencies. ” Michael Feeney Vice President, Corporate Procurement for U.S. Bank prev next

“ When using a hard copy or .pdf system to manage our contracts, Luminex would sometimes miss key milestones.With Ketera Contract management we now have full contract compliance and sufficient advanced warning to take the appropriate actions in a timely fashion.  The Ketera solution also has resulted in huge time savings for us; deciphering language in a contract used to take us hours, now it takes us minutes. ” David Mendoza Director, Strategic Planning and Business Development Group for Luminex prev next

“ We recognized an opportunity to enhance our purchasing process with state–of–the–art technology – without the up–front investment and ongoing resource commitment associated with the implementation of enterprise software. ” Mitch Plaat VP Contract Services for Con-way prev next

“ Ketera′s on demand solution is ahead of the competition – we will be able to implement the solution in weeks and we never have to worry about taking the system down to install upgrades or make changes. ” Steve Kenny Vice President Risk Management and General Services for Columbia Credit Union prev next

“ From the beginning, Ketera explained everything to us, both from the technical and sales side. They′ve accommodated our needs and have been very helpful and responsive. ” Michael Kapeles Senior Supply Manager for Cabot Microelectronics prev next

“ Not only does Ketera provide innovative solutions for spend management, they also offer high quality professional services that let you get the most from their solutions. Working with Ketera is like a breath of fresh air. ” Nick Walker Procurement Manager for BTP prev next

“ Ketera's new solution is really an amazing innovation that will revolutionize the purchasing industry. ” Dian Trosclair VP of Supply Chain Management for ServiceMaster prev next

“ Using Ketera, we've lowered our costs and improved our compliance with negotiated corporate contracts. By buying on contract, we typically see a ten percent reduction in cost. ” Jim Cebula Director of Global Purchasing for Kennametal prev next

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